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“Software Technologies” optimized business processes of “Rusmolco” on the basis of Docsvision 5

The optimization of key business processes of “Rusmolco” was carried out in the framework of the project: processing and storage of inventory applications is speeded up, control of fulfillment of contractual obligations is strengthened, processing of commercial proposals is optimized. The integration of the software with corporate portals “Microsoft SharePoint” and “1C: Accounting for agricultural enterprises” is put into effect. The platform version is updated to Docsvision 5.2.

In 2011 in “Rusmolco” the process of co-ordination of agreements and processing of invoices was automated. On the basis of Docsvision 4.5 an electronic archive was created. The successful project became the basis of long-term cooperation between the companies “Rusmolco” and «Software Technologies».

In 2012, the company automated the work with correspondence, administrative documents and office memos as well as maintenance of the minutes of the meetings and the control of the execution of orders.

In the beginning of 2013 the functionality was expanded due to the processing of inventory applications and the creation of an electronic archive. At the end of 2013 a new project was successfully implemented: an upgrade to Docsvision 5.2.

The decision on the processing of inventory applications has been transferred on the platform Docsvision 5.2 with more convenient interface. Also some improvements were carried into the logic of the process. The control of the processing of applications was strengthened. The loss of applications is excluded. Forming and tracking of applications by the employees of all the branches is realized through a web-interface of the corporate portal Microsoft SharePoint which simplifies the work for users of the software. Processing and approval is put into effect in the software Docsvision.

Automatic control of the execution of contractual obligations supplements with the process of the conducting of contractual activities in the system of the electronic documents circulation using the integration with the software “1C: Accounting for agricultural enterprises”. Also the process of the processing of commercial proposals is automated. Implementation and pilot exploitation of the decision lasted for 4 months.  At the moment the training of employees of the holding is being carried out.

Nowadays more than 11 thousand of documents are in the database of the company and about 500 new ones are added monthly. The system can be used by all employees of the head office of the company and by the responsible persons in all the farms of Rusmolco. Docsvision is used through a distant connection. 

Artur Galanin, commercial director, LLC “Software Technologies”:

We completed in full all the goals.  That is a new platform Docsvision 5.2. which helped us. In the project there was implemented deeper automation of processes through the integration of “1C: Accounting for agricultural enterprises” and the corporate portal Microsoft SharePoint. That got one more step toward creating of the integrated information space of the company. I hope that our plans coincide with the plans of the “Russian dairy company” and we will continue to develop the software in a given direction”.

Pawel Redzisz, CEO, LLC “Russian Dairy Company”:

«The phased implementation of projects on the basis of Docsvision with skilled support of «Software Technologies» gives our company the opportunity to use all the advantages of a modern system of electronic documents circulation. We see the efficiency of its use in improving of the productivity, saving of working time and other resources of the staff, compatibility with other software products of the company, convenience of using, which is noted by our employees. We consider that switching to a new version is an obligatory stage of the maintenance and development of the software».

23 january 2014

 

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